Group+Email

Creating a group for the various people you deal with to send an email out quickly without clicking on individual addresses makes life a lot easier. Once set up addresses can be deleted and added within the group.
 * CREATING AND USING GROUP EMAILS**

Here's how to do this using Outlook:


 * 1) Click on the address book icon
 * 2) Click file and then new entry
 * 3) Click new distribution list - a box will pop up giving you the opportunity to name your list e.g. STAFF
 * 4) The tool bar then has a couple of options - you can choose existing members by choosing select members or manually adding new members
 * 5) Add your members in and then save the file.
 * 6) You have now a group email called STAFF.
 * 7) To use this create a new email as per normal. When you click on the TO box and type STAFF it will come up after the first time you have used it but for the first time you will need to click into your address book and select STAFF.
 * 8) To delete a member open your address book, choose STAFF and click on the member and choose delete member. Do not click the X button as that will delete your whole group email (done by me many times!)
 * 9) To add in a new member open up the address book again as per above and either manually add the member in or select from an existing address and then choose save and close.


 * TO INVITE PARTICIPANTS TO A MEETING**:

This is a good option in Outlook as you can choose the date and time of a meeting and flick it out to everyone and when they accept it the date is automatically put into their outlook diary. I would imagine everyone is using their outlook diary for reminders etc. To do this:


 * 1) Click New and instead of email message choose appointment
 * 2) Put in the details of the meeting or appointment
 * 3) Choose the recipients or group email address and send
 * 4) The receiver will get the time, date etc and be given the option to accept or decline.
 * 5) Once accepted it will automatically go into their outlook diary with a reminder attached.